HR Officer

HR Officer Job Description

Scholars School System is a project of UK CURRICULUM & ACCREDITATION BODY (UKCAB, a registered charity founded in 2006) having campuses across the United Kingdom, is looking for a Human Resource Manager across all campuses which includes Birmingham, Manchester, London, Braford and Leicester based in the Birmingham campus.

Scholars School System is a national independent higher education provider, offering world class education. Taught programmes, ranging from Foundation Year through to Level 7, delivered in partnership with institutions such as Leeds Trinity University. Over 5000 (UK and EU) learners have successfully completed their learning journey in the last five years with the current student population is over 3000

Purpose

Scholars School System is seeking a dedicated HR Officer to support our campus operations and staff development in higher education. In this role, you will deliver comprehensive HR services, from recruitment and onboarding to personnel record maintenance and health and safety compliance. Your primary duties will involve collaborating with Senior Management, faculty, and staff to ensure smooth HR operations, statutory compliance, and alignment with best practices. Additionally, you will play a crucial role in preparing the campus for inspections, supporting policy updates, and contributing to a positive, efficient workplace environment that meets the strategic goals of Scholars School System.

Principal Duties and Responsibilities

Providing full HR generalist support in a similar higher education setting on all administerial, operational, and strategic HR activities, all in compliance with statutory obligations and best practice.

Assist in posting job openings, screening resumes, coordinating interviews, and supporting new employee onboarding and orientation programs.

Maintain and update employee files and HR databases, ensure confidentiality of personnel records, and process employment forms and documentation.

Assist with payroll data entry, help employees understand and enrol in benefits programs, and track attendance, leave, and timekeeping records.

Learn and apply company HR policies, support compliance with labour laws and regulations, and help prepare HR reports and audits.

Serve as a point of contact for general HR inquiries, assist in resolving basic employee concerns, and support employee engagement and recognition initiatives.

Help coordinate training sessions, track employee training completion and certifications, and assist in developing onboarding materials.

Schedule HR meetings and events, prepare letters and HR correspondence, and support HR projects and process improvement initiatives.

Shadow senior HR staff to build expertise, stay updated on HR best practices and employment laws, and actively contribute in team meetings.

Role requirements

A bachelor's degree in a relevant field such as human resources, business administration, education, or a related discipline. A master’s degree is desirable.

Minimum 2 years of experience in human resource, preferably within higher education sector

Strong understanding of HR functions and best practices within a higher education setting, familiarity with educational oversight and QAA inspections.

Excellent verbal and written communication skills to effectively interact with faculty, staff, senior management, and external stakeholders. The ability to adapt communication styles to different audiences and clearly convey information is essential.

Highly organised and detail-oriented, capable of managing multiple responsibilities, maintaining accurate records, and meeting deadlines. Strong time management and prioritisation abilities are crucial.

Ability to work collaboratively across departments, including academic and administrative teams, to ensure seamless HR processes and campus readiness for inspections. Contributes positively to the work environment.

Flexibility to respond to evolving educational trends, sector regulations, and institutional needs, with a proactive approach to managing challenges and implementing improvements.

Benefits

Salary: £27,000 - £30,000.

Holiday entitlement is 28 days annual leave, excluding bank holidays.

Up to £5k annual incentives pro-rata given quarterly on meeting KPIs after successful probationary period.

Workplace pension scheme.

Reward and recognition programme.

Employee Assistance Programme (EAP)

5% annual increase per year on completion from your start date of service and on meeting KPIs.

Complimentary lunch provided on working days.

A supportive academic environment committed to quality and continuous improvement

Opportunities for professional development aligned with academic support practice

Job Type

Basic hours are 9 am to 6 pm on site

This role may involve travel to other campuses, with all travel costs reimbursed.

The job description may be altered at any time in the future, in line with the level of the post, to meet changing institutional requirements and the growing dynamic environment of higher education. Any changes will be made in full consultation with the post holder.