HR Officer

.Business Performance and Management

Assist with day-to-day HR administration including (but not limited to)

Recruitment (e.g. sourcing of candidates, organising/arranging for interviews, etc.) for both regulated positions and non-regulated positions

On-boarding and off-boarding of staff

Ensure HR processes are adhered to (e.g. reminder when probation period is up for review, employment reference requests, etc.)

Ensure new and existing staff personnel file (physical and digital) are up to date and organised

Processing staff benefits and liaison with the Bank's benefits broker

Visa processing for secondees

Provide assistance and support to the Branch staff with HR systems and 1st line HR advice (referring to HoD for serious issues where need)

Organising training and other L&D related plan

Annual performance management

Staff surveys, Wellbeing and engagement activities

Assist with the production of MI report for HR related data (branch/group HR as required)

Ensure HR letters are appropriate and accurate (referring to SOPs and applicable policies)

Ensure the Branch compliance to the UK immigration laws and prevent illegal working systems

Assist with data entry for monthly payroll, and ensuring all staff claims (including overtime) and deductions are processed timely (this also includes assisting with other ad-hoc tasks such as P11Ds/P60s)

Provide any other general administrative support to the Head of HR and Administration

Assist with ensuring the Branch is in compliance with the Health & Safety rules

Support the Branch operations as and when needed and any other tasks assigned by the General Manager of the Branch

Ensure all HR data is accurately labelled, and data retained/managed as per GDPR and internal policies and SOPs

Data Integrity and Privacy Compliance

To ensure all data worked on and or/shared with internal/external clients are accurate, complete and maintained in accordance with data quality standards

Handle all data in strict alignment with the General Data Protection Regulations (GDPR) principles

Escalate any suspected data breaches or any privacy issue to the HOD promptly and without delays.

Ensuring any data sharing requests are discussed with HOD/DPO so that prior authorisation is given and follows GDPR / department's SOPs

Regulatory Compliance duties

Comply with all applicable individual conduct rules

Training and Learning & Development duties.

To complete all mandatory training set by the Bank (branch and group) within set deadlines

To work with HOD as and when needed to identify relevant and appropriate training for the role

Performance Management duties

Accurately and promptly reporting and logging of absence in the HR related systems to ensure required standards of conduct and performance in the workplace are met

To complete the assigned annual and ad-hoc performance reviews in line with procedure

To report any wrongdoing/work related concerns/matters to the HOD, the GM or HR as and when these arises (where appropriate referring to HR to support/guidance and agreement with next

Quality Assurance Tester - QAT

Completion of CET/KRIs within set deadlines

Completion of assigned training relating to QAT duties and responsibilities

Assistance in identifying and highlighting areas of improvements, gaps and advise on risk and control related areas when performing testing and executing testing of samples

Complete testing requirement as per testing schedule to ensure compliance with stipulated deadline and to ensure sufficient coverage of processes and controls

Ensure all evidence of sampling are available as and when required by independent reviewer