Property Manager

Property Operations Manager

Location: Glasgow (Hybrid/Remote) Salary: £32,000 - £38,000 DOE Job Type: Full-Time, Permanent

We are seeking an experienced Property Operations Manager to join our growing business and take ownership of the day-to-day operations of a residential property portfolio.

This is a varied and hands-on role that combines property management, compliance oversight, tenancy administration, maintenance coordination, and business operations. You will play a pivotal role in ensuring our portfolio is managed efficiently, compliantly, and to a high standard while helping to improve systems and processes across the business.

This position is ideal for a self-starter who thrives in a fast-paced environment, enjoys problem-solving, and can work independently while managing multiple priorities.

Key Responsibilities

Property & Portfolio Management

Act as the primary point of contact for tenants, contractors, and suppliers.

Manage and coordinate maintenance requests from initial report through to completion.

Coordinate routine property inspections, move-ins, and move-outs.

Respond to tenant queries and resolve day-to-day property issues efficiently.

Maintain accurate property records and documentation.

Identify operational challenges and implement practical solutions.

Support the ongoing improvement of business systems, processes, and efficiencies.

Compliance Management

Manage and monitor all statutory compliance requirements across the property portfolio.

Track Gas Safety Certificates, EICRs, Legionella assessments, PAT testing, HMO requirements, and other property compliance obligations.

Maintain an accurate compliance calendar and ensure all certifications remain up to date.

Proactively manage upcoming deadlines and arrange inspections and renewals.

Tenancy Administration, Deposits & Inventories

Oversee tenancy administration throughout the tenancy lifecycle.

Coordinate tenancy agreements, renewals, and related documentation.

Manage tenancy deposit registrations and associated administration.

Arrange inventories, check-ins, and check-outs.

Handle deposit return negotiations and support dispute resolution where required.

Financial Administration & Bookkeeping Support

Process supplier invoices and receipts accurately and efficiently.

Assist with rent monitoring and arrears reporting.

Input and reconcile transactions using accounting software such as Xero.

Reconcile supplier statements and support general financial administration.

Digital Records & Process Improvement

Convert and maintain paper-based records within a structured digital filing system.

Ensure all portfolio documentation is organised and easily accessible.

Identify opportunities to automate administrative processes and improve operational efficiency.

Essential

Previous experience in property management, lettings administration, portfolio management, or a similar role.

Excellent organisational and administrative skills.

Strong communication and relationship-building abilities.

Ability to manage multiple priorities and deadlines independently.

A proactive and solutions-focused approach

Additional Information

This role offers significant autonomy and requires someone who is comfortable taking ownership of a broad range of responsibilities. While the role is primarily Monday to Friday, occasional weekend working may be required to support business and operational needs.

Apply today!