Payroll Manager

Payroll Manager, Temp to Perm / Permanent, Outskirts of Birmingham, Hybrid, £40,000-£45,000 The ideal candidate will be available to start at short notice or be immediately available.

The Payroll Manager is responsible for leading and managing the end-to-end payroll function, ensuring accurate, compliant, and timely payroll processing across both salaried and hourly paid workforces. This role is accountable for payroll controls, statutory compliance, pension administration, RTI submissions, payroll reporting, and maintaining strong payroll governance in line with company policies and HMRC regulations. The Payroll Manager also acts as the escalation point for payroll-related issues and plays a key role in driving continuous improvement across payroll systems and processes.

Key Responsibilities

Payroll Ownership

Manage and deliver monthly salaried and hourly payroll runs Review and validate payroll exceptions, adjustments, redundancies, and one-off payments Apply pension auto-enrolment and manage payroll-related deductions Monitor tax codes and student loan updates via the HMRC portal Produce payroll reports and validate payroll outputs prior to approval Generate banking files and coordinate approval before release Issue payslips and maintain payroll backups

Compliance & Statutory Responsibilities

Ensure timely and accurate RTI submissions (FPS/EPS) Produce P32 and other statutory payroll reports Manage statutory payments including SSP, SMP, and SPP Oversee redundancy and PILON calculations Complete annual Gender Pay Gap reporting Ensure compliance with HMRC requirements, pension providers, and employment legislation

Pension & Benefits Administration

Manage NEST and Royal London pension processes Reconcile payroll against pension contributions Approve pension provider uploads Oversee Wage stream and benefits platform integrations

Payroll Governance & Controls

Maintain payroll audit trails and approval controls Monitor payroll anomalies, variances, and unusual movements Manage bank return processes and secure banking updates Oversee pre-pay and advance payment processes Ensure segregation of duties across payroll processing and banking activities Support internal audit requirements and funding compliance where necessary

Employee Lifecycle & TUPE

Oversee processing of salaried starters Approve Right to Work checks and employment documentation Manage TUPE in and out processes, including ELI preparation Ensure compliant leaver processing and accurate final payments

Reporting & Stakeholder Management

Provide payroll summaries and reports to Finance and Directors Escalate payroll risks and compliance concerns appropriately Support the Finance Business Partner with payroll analysis and cost reviews Act as the primary payroll contact for operational stakeholders Support continuous improvement of payroll workflows, systems, and documentation

Key Controls & Accountability

Accuracy and timeliness of all payroll runs Compliance with HMRC, pension, and statutory regulations Prevention of payroll fraud, duplicate payments, and banking errors Maintenance of clear segregation of duties and documented approval controls Integrity of payroll data across Sage and Timegate systems Protection and confidentiality of employee data

Skills & Experience

Proven experience managing end-to-end payroll functions Strong understanding of payroll legislation and HMRC compliance Experience using Sage 50 Payroll or similar payroll systems Confident managing high-volume, multi-site payrolls Strong Microsoft Excel skills Excellent attention to detail and organisational ability Strong communication and stakeholder management skills Ability to work to strict deadlines while maintaining accuracy and confidentiality

Greenwell Gleeson Ltd is acting as an Employment Business in relation to this vacancy.

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