Accounts Payable Assistant

Job Title: Purchase Ledger Assistant

Location: Hybrid (2 days per week) in Manchester (Embankment) or Peterborough (Bretton).

The Purchase Ledger Assistant plays a key role in ensuring the timely and accurate processing of supplier invoices and expense claims. The role supports the finance team in maintaining strong financial controls, ensuring accurate records, and contributing to the efficient running of the purchase ledger function.

The successful candidate will be responsible for managing a range of accounts payable duties, resolving queries with suppliers and internal stakeholders, and helping maintain compliance with internal procurement and expense policies.

Responsibilities and Accountabilities

Accurately process high volumes of purchase invoices using Proactis Cloud and Invoice Capture

Monitor and respond to queries from suppliers and internal departments to deliver a high standard of service, building & maintaining strong relationships

Take ownership of Aged Debt and actively manage to ensure invoices are paid in a timely manner

Assist with weekly and ad-hoc payment runs, ensuring timely payments in line with agreed terms

Reconcile supplier statements and investigate any outstanding items

Support Account and balance sheet reconciliations as required

Adhere to company policies and regulatory requirements, including data protection and financial compliance standards, whilst identifying areas for improvement in the control environment

Assist in improving purchase ledger processes and promoting PO compliance

Provide cover and support to other finance team members as required

Skills & Experience

Experience working in a purchase ledger role

Familiarity with Invoice Capture and automated workflows

High level of accuracy and attention to detail

Strong organisational and time management skills

Confident communicator, both written and verbal, with the ability to liaise effectively with suppliers and internal teams

Proficient in Microsoft Excel and standard finance applications

Able to work independently and manage workload to meet deadlines

Experience with Sage Intacct is beneficial but not essential.