Recruiting Coordinator

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role

Our Recruiting Operations Coordinators play a key role in driving hiring success by delivering a best-in-class experience for both candidates and internal stakeholders. This is a fast-paced, high-impact role where the candidate experience is at the heart of everything we do.

You will partner closely with recruiters, hiring managers, and cross-functional teams such as HR and Legal to ensure a smooth and efficient hiring journey from scheduling through to onboarding. You are someone who enjoys problem solving, takes ownership of your work, and can balance working independently while supporting a highly collaborative distributed team.

What You Will Be Doing

Handle end-to-end interview scheduling across multiple time zones, ensuring a positive experience for candidates and interview teams

Own and maintain interview processes within our ATS (preferably Greenhouse) and scheduling tools (preferably Guide)

Support offer management processes, ensuring accuracy and timely coordination with stakeholders

Coordinate candidate pre-boarding and onboarding activities, including background checks and documentation

Partner with internal teams, including HR, Legal, and hiring managers, to maintain compliance and smooth processes

Act as a key point of contact for candidates, providing clear, timely, and supportive communication throughout their journey

Find opportunities to improve processes, increase efficiency, and enhance the overall candidate experience

Support ad hoc projects and operational initiatives across the global Recruiting Operations team

What You Bring

1+ years of experience in a Recruiting Coordinator or similar operations focused role

Experience working with an ATS, ideally Greenhouse, and scheduling tools such as Guide is preferred

Strong organisational skills with the ability to handle multiple priorities in a fast moving environment

Excellent communication skills with a focus on delivering a high quality candidate experience

Ability to work with a variety of stakeholders across functions.

A proactive, solutions focused approach.

Comfortable working remotely while staying connected and collaborative within a distributed team

High attention to detail and a solid sense of ownership in your work.

Compensation for this role is in the form of base salary. This role does not have a variable compensation component.

At Elastic, our compensation philosophy aims to provide fair, competitive and transparent remuneration. Salary ranges are established based on a combination of external market benchmarks, internal pay equity considerations, and the responsibilities and complexity associated with each role. This approach helps ensure consistency across comparable roles while remaining competitive within the relevant labour markets.

The final compensation offered within the applicable range will be determined based on several objective factors, including relevant professional experience, level of skills and expertise, alignment with the role requirements, and the overall scope and complexity of the position.

The typical starting salary range for this role is

78 000 zł—123 400 zł PLN

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the ty