PA

Personal Assistant to the Directors (Professional Services)

Location: Leeds Type: Temp 4-8 weeks. Salary: £29,588 per annum pro Rata £16.26 per hour Working Pattern: Full-time with flexible working arrangements considered

Overview

An excellent opportunity has arisen for an experienced and highly organised Personal Assistant to support the Director and Deputy Director of Advancement within a busy and fast-paced professional services environment. This role is ideal for a proactive PA who enjoys managing complex workloads, working independently, and providing high-level support to senior leaders. You will play a key role in ensuring the Directors' time is managed effectively while supporting a range of projects and leadership activities across the Advancement team.

Key Responsibilities

Proactive management of two senior directors' busy and complex diaries.

High-volume inbox management, responding and actioning communications on behalf of directors where appropriate.

Preparing briefing notes, presentations, reports, and correspondence.

Coordinating UK and international travel, including detailed itineraries, bookings, and expense reconciliation.

Organising and supporting leadership meetings, including agendas, minutes, and follow-up actions.

Providing diary support to the Head of Transformational & Major Gifts.

Maintaining accurate digital filing systems and improving administrative processes.

Building effective working relationships with colleagues,

Essential Experience & Skills

Significant PA or Executive Assistant experience supporting senior managers within a busy office environment.

Strong experience managing complex diaries, inboxes, meetings, events, and travel arrangements.

Ability to work independently, use initiative, and manage competing priorities.

Excellent communication and relationship-building skills.

High levels of discretion, professionalism, and confidentiality.

Strong administrative and organisational skills with exceptional attention to detail.

Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.

Desirable Experience

Experience using CRM systems such as Raiser's Edge.

Experience using workflow or project management tools such as Trello.

Ideal Candidate

The successful candidate will be

Highly organised and able to prioritise effectively.

Comfortable working in a fast-paced environment with changing priorities.

Proactive and solutions-focused.

Confident communicating with stakeholders at all levels.

Able to work collaboratively within a wider administrative team while managing their own workload independently.

Key Selling Points

Opportunity to support senior leadership within a prestigious organisation.

Varied and autonomous role with significant responsibility.

Flexible working arrangements available.

Excellent professional development opportunities.

Inclusive and supportive working environment.

Suitable backgrounds: Senior PA, Executive Assistant, Personal Assistant, Office Manager, Senior Administrator, Executive Support Officer, or similar high-level administrative support roles.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.