Operation Coordinator- 12m FTC

About Remote

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote.

With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role.

We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform.

If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work!

About Remote

Remote is solving global remote organizations’ biggest challenge: employing anyone anywhere compliantly. We make it possible for businesses big and small to employ a global team by handling global payroll, benefits, taxes, and compliance (learn more about how it works). We're backed by A+ investors and our team is world-class, literally and figuratively, as we're all scattered around the world. Please check out our public handbook to learn more about our culture. We encourage folks from all ethnic groups, genders, sexuality, age, and abilities to apply. If this job description resonates with you, we want to hear from you!

How we work

We love working async and this means you get to set your own schedule.

We empower ownership and proactivity and when in doubt default to action instead of waiting.

The position

The Mobility team embodies Remote’s dedication to building a worldwide talent community. They ensure employees transition smoothly across borders, adhering to local laws, and provide extensive immigration and relocation assistance. This allows Remote and its clients to secure top global talent, and their commitment to risk management and clear stakeholder communication is commendable. They improve processes for compliance in remote work and business travel, keeping Remote at the global mobility forefront.

The Mobility Coordinator is a key member of our operational team, supporting immigration processes and playing a leading role in vendor management. The Mobility Coordinators are responsible for onboarding new external vendors in collaboration with our Procurement team and reconciling vendor invoices in collaboration with Mobility Specialists. Mobility Coordinators also assist the team with fundamental immigration compliance, including Right to Work (RTW) checks, expiring document reviews, and immigration audits.

Join Remote at a pivotal time and contribute significantly as a Mobility Coordinator within our Onboarding and Mobility team. This role offers the unique opportunity to impact the global employment landscape directly.

Requirements

2 years experience in an administrative role (preferably in a Global Mobility, Immigration, or HR-related capacity)

Previous experience with invoice reconciliation and vendor-client communication is essential

Team player with the ability to take direction and then work independently

Strong organization skills and ability to manage workload across multiple tech platforms

Enjoys finding ways to improve and speed up their work through process improvements and automation, and familiar with using AI tools in the workplace

Writes and speaks fluent English, additional languages are a plus

Experience working remotely is a plus

Experience with Coupa or similar spend management software is a plus

Key responsibilities

Verify and reconcile vendor invoices to ensure data accuracy

Support various compliance requirements, including immigration audits, physical document checking and arranging couriers, and expiring document verification

Coordinate basic Right to Work checks following struct