Office Administrator

Part-Time Administrator / Operations Support

Edinburgh | 3 days per week | £16.50+ per hour | Office-based

Reed is recruiting on behalf of a well-established and friendly membership organisation based in Edinburgh city centre. Due to an exciting period of change, our client is seeking a Part-Time Executive Administrator to join their Operations team and support the smooth day-to-day running of the business.

This is a fully office-based role, working Tuesday to Thursday, approximately 21 hours per week.

The Role

This is a varied administrative support role within a small, collaborative organisation. You will provide practical, hands-on support across business operations, acting as a key point of contact for administrative queries and activities. The role sits within the Audit & Services function and reports primarily to the Operations Manager.

Training and ongoing support will be provided, and the organisation welcomes ideas from new team members on improving processes and ways of working.

Key Responsibilities

General day-to-day administrative and operational support to the business

Managing a shared business email inbox and responding to routine queries

Coordinating and maintaining records, files and documentation

Processing and tracking invoices, including logging, filing and basic system input

Supporting monthly administrative checks linked to accounts and payments

Maintaining supplier and contact records, including updating databases and lists

Assisting with project work such as invoice archiving, data clean-up and information requests

Supporting recruitment activities, including screening applications and arranging interviews

Assisting with event coordination, meeting logistics and travel arrangements

Providing flexible PA-style support to the Operations team as required

About You

Previous experience in an administrative, office support or operations role

Confident using MS Office and business systems

Organised, reliable and detail-oriented

Comfortable juggling multiple administrative tasks

Strong communication skills and a collaborative approach

Open to learning new systems and contributing to process improvements

(Finance or invoicing experience is beneficial but not essential.)

Working Pattern & Location

3 days per week: Tuesday, Wednesday & Thursday

Hours: Approximately 9:00am – 4:30pm (30-minute lunch)

Location: Office-based, Edinburgh city centre

Why Apply?

Join a welcoming and supportive small organisation

Varied administrative role with exposure to different areas of the business

Opportunity to contribute ideas and make a real difference

Stable, part-time position with clear structure and support

Apply now or contact Robbie Telfer @ Reed Edinburgh for a confidential discussion to learn more about this opportunity.