Office Administrator

Office Administrator

Musselburgh, Edinburgh | 35 hours per week | Ongoing Temporary Contract £14.00 – £16.00 per hour

Reed is recruiting on behalf of a well-established technology organisation based in Edinburgh.

Our client is a global business operating within the engineering and technology sector and offers a collaborative, professional working environment.

This is an excellent opportunity for an organised and approachable Office Administrator to support a busy design office and play a key role in ensuring the smooth day-to-day running of the site.

The Role

Reporting into the Office Manager, you will act as the first point of contact for the office and provide wide-ranging administrative and facilities support. This is a varied, hands-on position suited to someone who enjoys supporting people, managing multiple tasks and keeping an office running efficiently.

This position is offered as an ongoing temporary contract, with the potential for long-term stability for the right candidate.

Key Responsibilities

Acting as first point of contact for staff, visitors and delivery drivers

Managing reception and meeting room areas, ensuring they are tidy and well stocked

Coordinating site maintenance schedules and liaising with external suppliers

Arranging domestic and international shipments and managing courier systems

Supporting invoice checks and vendor onboarding processes

Assisting with health & safety documentation, COSHH and risk assessments

Supporting wellbeing initiatives and organising local office events

Ordering office, kitchen and cleaning supplies and maintaining stock levels

Maintaining accurate digital records using internal systems such as SharePoint

Providing general administrative support as required

About You

Previous experience in an office administration or similar role

Strong organisational skills and attention to detail

Confident communicator with a professional manner

Comfortable using Microsoft Office, Teams and SharePoint

Reliable, discreet and adaptable in a busy office environment

Desirable but not essential

Experience supporting health & safety processes

Familiarity with procurement or finance systems