HR Administrator

About The Role Why choose us? BRUSH Group provides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence. We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050.

What's the role? This is an exciting opportunity for an experienced HR administrator to join a growing business. The HR Administrator will provide a full HR and Payroll administration service to the HR department and stakeholders, acting as a first point of contact for HR related enquiries ensuring that the HR department is able to complete its tasks and functions effectively.

Working hours : 37 hours per week. 8.30am-5pm Monday - Thursday and 1pm finish on a Friday. Hybrid working (typically 3 office days and 2 home working days per week). You will be based within our RYBKA Edinburgh office with regular travel to our Glasgow and London office.

Key Responsibilities

Employee Records/Data Management

Maintain accurate and up-to-date employee records, including but not limited to personal information, employment contracts and sickness data.

Ensure Sage data for client groups is accurate and up to date at all times.

Recruitment & Onboarding

Assist with the recruitment process by guiding managers on the process, supporting with interviews (up to job level 5) and assessment days when required.

Coordinate the onboarding process for all new hires, support managers through the process and ensure all necessary documentation is completed.

Ensure probationary reviews are completed on time and records in Sage are up to date and accurate,flagging concerns and issues to the HR Advisor/ HRBP.

HR Administration

Prepare and administer HR related documentation including, but not limited to offer letters, employment contracts, induction packs and change letters.

Manage the HR and personal email inbox ensuring timely and professional responses.

Liaise with the Payroll Department to ensure correct management and recording of remuneration, compensation and benefits.

Occupational Health

Coordination Occupational Health provision within client group.

Ensure new starter medical assessments are completed and addressed accordingly.

Raise management referrals on the request of the HR Advisor / HRBP.

Other HR Support

Facilitate sickness absence management reviews with line managers.

Support the HR Advisor / HRBP with low level investigations, including grievance and disciplinary

Assist with the administration and running of the performance management process.

Participate in, and support the wider HR team with specific HR projects and process improvement.

What are we looking for

Proven and relevant HR administrative experience is essential

Experience of working independently using own initiative to complete tasks and projects is essential

Advanced I.T. skills relating to Microsoft Office (Excel/PowerPoint & Word). Experience of using a HR Database would be advantageous.

Strong organisational skills and ability to prioritise workloads, work to specific deadlines is essential

Excellent verbal and written communication skills.

Numerate and good levels of detail and accuracy in word

Entry level HR / CIPD qualification would be advantageous

Personal Attributes

Excellent communication skills.

Approachable and trustworthy.

Open to change and personal growth and development

What's in it for you?

Competitive salary

Holiday allowance starting at 26 days per annum plus bank holidays (pro rata for part time roles)

Flexible and Hybrid working options (role dependant)

Life insurance – 4 x annual salary

Enhanced Company Pension scheme

24/7 free and confidential Employee Assistance Programme

GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.

BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.

Family friendly policies including Enhanced Maternity/Paternity

Bike2work scheme

Long Service Awards

Developing our people is important to us - we support and encourage development by offering ongoing professional development and training.

About The Organisation /p