Executive Assistant

Executive Assistant – R&D & Commercial Product Location: Thornbury, Bristol (On-site) Salary: £38,000 – £48,000 + Bonus Scheme Hours: 8:00am – 5:00pm (Business Hours)

Be at the heart of innovation. Be the engine behind breakthrough medical technology. We’re looking for an energetic, proactive, and highly organised Executive Assistant to support our Head of R&D and play a pivotal role in a fast-paced, high-growth medical device environment. This is far more than a traditional EA role — it’s an opportunity to embed yourself at the centre of our R&D function, influence how the department operates, and contribute to the development of life-changing products.

If you thrive in a dynamic SME setting, love solving problems before they become problems, and enjoy being the person who keeps everything moving, this could be the perfect next step.

What You’ll Be Doing You’ll be the organisational backbone of the R&D department, providing high-level executive support while also coordinating operations and contributing to project delivery. Your responsibilities will include:

Expert diary and calendar management for the Head of R&D — prioritising, scheduling, and resolving conflicts with ease

Coordinating internal and external meetings, preparing agendas, materials, and ensuring meeting readiness

Acting as a trusted gatekeeper and primary point of contact for senior stakeholders

Overseeing the day-to-day running of the R&D office, ensuring a smooth and efficient environment

Managing ordering of office supplies, lab consumables, and equipment

Tracking R&D project activities, following up on actions, and ensuring deadlines are met

Building strong relationships with external suppliers and partners to support timely project delivery

Maintaining clear documentation and status updates across multiple workstreams

Working closely with project teams to identify and remove blockers

Supporting cross-functional coordination across the business

Preparing reports, presentations, and project documentation

Capturing meeting notes and actions, ensuring timely follow-up

Ensuring adherence to company management systems and QHSES responsibilities

What Success Looks Like

Meetings run smoothly, with all materials prepared and stakeholders aligned

Deadlines are consistently met thanks to your proactive follow-up

Costs are controlled through efficient ordering and supplier management

The R&D team feels supported, organised, and empowered to focus on innovation

Requirements

Essential

Minimum 2 years’ experience as an Executive Assistant or Office Manager

Comfortable working on-site in Thornbury (Bristol)

Experience working in a fast-paced SME environment

Energetic, enthusiastic, and eager to get stuck in

Desirable

Experience in R&D or product development

Engineering or scientific education background

What You’ll Bring

We’re looking for someone who embodies our core values: Hungry, Humble, Smart.

You’ll also be

Highly proactive, resourceful, and solutions-focused

Calm under pressure with a flexible, can-do approach

Collaborative and team-oriented

Discreet and professional when handling sensitive information

A strong problem-solver with excellent decision-making skills

Exceptionally organised, able to juggle multiple priorities in a fast-paced environment

Benefits

This is a rare opportunity to gain exposure to senior leadership, contribute to cutting-edge product development, and become a key player in a growing organisation. You’ll be part of a collaborative, mission-driven team working on technology that genuinely makes a difference.

If you’re hungry to grow, excited by innovation, and ready to take ownership of a role that truly matters, we’d love to hear from you.

Free on site parking

25 days holiday plus 8

Progression opportunities

Company Bonus

Competitive Salary

Opportunity with a lovely growing business