Careers Associate

Department: Graduate Employment and Entrepreneurship

Location: Leeds (On-site)

Type of Contract: Permanent

Working Pattern: Full Time - 40hrs Per Week

Salary Range £27,500-£30,000pa

GBS is a higher education provider offering a range of sector-relevant courses across ten campuses in London, Birmingham, Leeds and Manchester. Working in partnership with several of the UK’s leading higher education providers, we deliver vocational, undergraduate and postgraduate programmes in finance, accounting, business, construction, tourism, healthcare, and more.

Our Vision: Changing lives through education.

What We Do: The Employability and Entrepreneurship Department at GBS is dedicated to preparing students for successful careers and business ventures. It offers tailored one-to-one guidance, a dynamic online Careers Hub via Handshake, and a structured Employability Award that builds critical job-seeking skills through Bronze to Platinum levels. Students gain practical experience in CV building, networking, and real job applications, including tools like ChatGPT.

ROLE PURPOSE

The Careers Associate plays a critical administrative and coordination role in supporting the delivery of high-quality careers services across GBS campuses. Working closely with the Careers Campus Manager, Careers Consultants, and Careers Officers, the Careers Associate ensures accurate data management, efficient scheduling, streamlined communication, and consistent service delivery to enhance student employability outcomes.

Role and Responsibilities

Data Collection and Management

Maintain accurate records of student and alumni engagement, coaching sessions, workshops, and progression outcomes in CRM and reporting tools.

Collate and submit data required for institutional reporting (e.g. B3 metrics, placement tracking, professional role progression).

Administrative Coordination

Schedule and receive feedback on appointments, events, and workshops for Careers Consultants and Officers across campuses.

Assist in the preparation and distribution of materials for careers events, including CV clinics, job fairs, and employer sessions.

Resource and Communications Support

Draft communications (emails, newsletters, reminders) to students and alumni on careers services and opportunities.

Facilitate communication between students and the appropriate careers team member.

Operational Support

Collect feedback from students and employers after workshops and events to support evaluation and improvement.

Provide administrative support during busy periods, including enrolment, graduation, and GOS survey timelines.

Team and Stakeholder Collaboration

Work closely with Careers Consultants and Officers to ensure student records are accurately reflected in progress tracking.

Support the Careers Campus Manager in monitoring the delivery of KPIs across the campus.

Essential Skills and Experience

Highly organised with excellent attention to detail.

Proficient in Microsoft Office, CRM systems, and data tracking tools.

Strong written and verbal communication skills.

Ability to multitask and work across different campuses and with multiple stakeholders.

Flexible, collaborative, and service-oriented approach.

What We Offer

25 days annual leave, plus 8 public holidays

1-day extra leave per year of service, up to a maximum of 5 days

Workplace pension scheme

Tuition reimbursement for career development courses

Flexible Benefits: Cycle to Work, Workplace Nursery, Techscheme and much more

Perks@Work discounts platform, wellbeing centre and much more

Reward and recognition programme

£500 award employee referral scheme

Discretionary annual performance bonus

GBS supported my development by enrolling me in an external Leadership and Management course, which equipped me with the tools to drive my team towards continued growth and success. Before joining GBS, I did not envision myself as a manager, but I have now found my passion in leadership. — Ebony Bates (Professional Services Employee)