Accounts Payable Assistant

Salary: DOE

Holidays: 24 days per annum plus bank holidays increasing with service

Hours: 37.5 hours per week

Benefits: Private Health care provided

Overview

We are seeking a highly organised and detail-oriented Accounts Payable Assistant to support the day-to-day financial operations of the business. The successful candidate will be responsible for maintaining accurate financial records, processing invoices and payments, reconciling accounts, and assisting with financial reporting. Reporting to the Head of Finance, you will help maintain accurate financial records, manage employee expenses, and investigate and resolve financial discrepancies. The role requires, excellent attention to detail, and the ability to manage priorities effectively while meeting deadlines.

Key Responsibilities

Processing payments, invoices, and receipts

Maintaining accurate and up-to-date financial records within the accounting system

Performing regular supplier statement reconciliations

Allocating payments and ensuring transactions are recorded accurately

Investigating and resolving discrepancies in financial records

Liaising with suppliers and internal departments regarding financial queries

Providing administrative support to the wider finance function

Managing employee expense claims and credit cards

Assisting with month end procedures and supporting year end audit requirements

Essential Experience

Previous purchase ledger or finance administration experience

Experience maintaining accurate financial records

Processing invoices, payments, and receipts

Strong numerical and analytical skills

Good attention to detail and accuracy

Proficiency in Microsoft Excel and other Microsoft Office applications

Understanding of basic accounting principles

Ability to meet deadlines and manage workloads independently

Understanding of CIS and VAT DRC would be beneficial but not essential

Equal Opportunities

We are committed to fostering a diverse and inclusive workplace. All applicants will be treated fairly and without discrimination based on gender, marital status, transgender identity, age, sexual orientation, ethnicity, race, religion, disability, or any other characteristic protected by law.

We support equality through

Compliance with data protection and employment legislation

Clear and accessible procedures for staff and managers

Zero tolerance for discrimination, harassment, or bullying

A respectful and supportive environment for all

Ensuring recruitment and promotion decisions are based solely on merit and ability